STEP 2: Add Users to the Portal

If you’d like others to be able to help get students in test sessions...

Adding a User to the Portal

When you add a user to the Portal, specify the permissions the user will have (see the Permission Matrix for permission assignments by role).

  1. Open the My Applications menu bar and select User Management to display the User Administration page.
    Note: On the User Administration page, select a permission set under Available Permissions to see the assigned permissions for the selected permission set (role). You can add or remove assigned permissions as needed.
  2. To add a user, select the Add Single User tab.
    User Administration Page Screenshot
  3. Fill out the required fields and options from the drop-down menus. A required field or option has a red asterisk (*) next to it.
  4. Select a permission from the Available Permissions list and click the Add Selected icon (Add Selected Icon) to assign the permission to the user. A description of the permission selected displays beneath the list of permissions.
  5. Click Save when you are finished assigning permissions.

Here is a video tutorial of the same information.

Adding Multiple Users

From the User Administration page, you can upload a file containing multiple users to the Portal. The file must meet certain requirements (outlined below).

Note:  After the file has been uploaded successfully, you must  assign Portal permissions for each role included in the file. The permissions assigned to each role are granted to each user with that role. If there are users that require slightly different permissions, you can add or remove permissions from each user individually using the View/Edit button on the Edit Users tab.

  1. Open the My Applications menu bar, click User Management to display the User Administration page, and select the Upload Multiple Users tab.
    Upload Multiple Users Tab Screenshot
  2. Use the drop-down menu filtering option to select the correct administration. The Upload Multiple Users tab contains links to both a sample PDF file that contains instructions and a sample .csv file that you can use to create the actual file.Click the Download the File Layout link to display the Batch User Upload File Layout file. This file displays the required layout of the .csv file you will upload to DRC with rules, instructions, and examples describing how to create and format the file.

    Click the Sample File link to download or display the Sample Users spreadsheet file. This file is only a sample of the type of file you will upload to DRC.

    Note: Depending on the browser you are using, a dialog box may appear for you to use to open or download the file.

  3. Use the sample users spreadsheet file to create, rename, and save a user file to upload.Note: Be sure to keep the header column rows in the file you upload.
  4. After you have created a user file, click Browse... to locate it, select the file, and click Open to display it in the File field of the Upload Multiple Users tab.
  5. Click Upload. A message displays indicating the file has been transferred and is being checked for errors. After the file has been validated, you can review its status. If the file contains errors, you must correct them and repeat Steps 4 and 5

Here is a video tutorial of the same information

Add teacher users (this step is required)

Uploading Multiple Teachers

You can simultaneously add multiple teachers to the Portal by uploading a file using the Upload Multiple Teachers process.

  1. To upload multiple teacher records, open the My Applications menu bar, select Teacher Management to display the Manage Teacher page, and select the Upload Multiple Teachers tab.
    Upload Multiple Teachers Tab Screenshot
  2. Use the drop-down menu filtering options to select the correct administration, district, and school.The Upload Multiple Teachers tab contains links to both a sample PDF file that contains instructions and a sample .csv file that you can use to create the actual file.Click the Download the File Layout link to display the Upload Multiple Teachers File Layout file. This file displays the required layout of the .csv file you will upload to DRC with rules, instructions, and examples describing how to create and format the file.

    Click the Sample File link to download or display the SampleTeacherFile.csv file. This file is only a sample of the type of file you will upload to DRC.

    Note: Depending on the browser you are using, a dialog box may appear for you to use to open or download the file.

  3. Use the SampleTeacherFile.txt file to create, rename, and save a teacher file to upload.Note: Be sure to keep the header column rows in the file you upload.
  4. After you have created a teachers file, click Browse to locate it, select the file, and click Open to display it in the File field of the Upload Multiple Teachers tab.
  5. Click Upload. A message displays indicating the file has been transferred and is being checked for errors. After the file has been validated, you can review its status. If the file contains errors, you must correct them and repeat Steps 4 and 5.

Interactive Video: Add Teachers

This interactive video describes how to add teachers to DRC BEACON, both individually and in groups.

Designating Teachers in the Portal

You can designate teachers in the Portal one at a time, or upload multiple designated teachers at once or upload multiple teacher records at once (see Uploading Multiple Teachers). Teachers must be designated for each district and school to be associated with that district/school’s test sessions and/or student groups.

Important SymbolImportant: If the teacher was (or will be) added to the Portal using User Management, DRC recommends that you use the same name and email address values for User Management and Teacher Management.

  1. To add a teacher, open the All Applications menu bar and select Teacher Management to display the Manage Teachers page.
    Manage Teachers Page Screenshot
  2. Make your filtering selections from the drop-down menus and fields (required fields are indicated by a red asterisk [*]) and click Add Teacher.
  3. When the Add Teacher dialog box displays, enter the last name, first name, and email address for the teacher. Click Save to save the record and return to the Manage Teachers page, Save & Add Another to save the record and re-display the Add Teacher dialog box to add another teacher, or Cancel to cancel the process.
    Add Teacher Page Screenshot
  4. If you added a teacher, when the Manage Teachers page re-appears and a message displays indicating that the teacher has been added.
STEP 1

Introduction to DRC BEACON

STEP 2

Add Students to the Portal