The DRC INSIGHT Portal Test Monitoring Application gives Test Monitors the ability to view participants’ assessment status, navigation, and progress in real time using a secure dashboard. The dashboard gives the Test Monitor visibility into participants’ testing activity, whether the participants are testing in person in the same room, in different rooms, or testing remotely. The same monitoring code can be used for any DRC INSIGHT online assessment, no matter the content area, grade, test session, testing program, or location of tester, providing the flexibility to monitor testing activity in a wide variety of scenarios.
Configuring Test Monitoring
Test Monitoring settings can be applied and edited on any new or existing registration in the DRC INSIGHT Portal Registration application.
- While creating a new registration or modifying an existing registration, go to the Test Monitoring field and select an option from the dropdown options. Note: Only participants who enter a code will be able to be monitored on the secure dashboard.
- Required = Participants will be required to enter a monitoring code before beginning the test.
- Optional = Participants will see a prompt to enter a monitoring code, but they will be able to enter the test without entering the code.
- None = Participants will not see a prompt to enter a monitoring code. This is the same as having test monitoring turned off.
- A waiting room can also be configured as Required when the Test Monitoring is configured as Required.
- Toggle the Restricted Access to “on” to have participants placed in a waiting room after they’ve entered their valid monitoring code. In order to proceed into the test, the Test Monitor must admit the participant from the waiting room.
- Toggle the Restricted Access to “off” to have participants proceed directly to the test once they’ve entered their valid monitoring code.
Ensure test monitoring has been set up for each session to be monitored and ensure that each individual who will be monitoring tests has a DRC INSIGHT Portal profile with the Test Monitoring permission.
Creating a Test Monitoring Code
- To begin monitoring testing, log in to the DRC INSIGHT Portal.
- Select Test Monitoring from My Applications.
- A monitoring code is generated as soon as the user enters the application and will display in the upper left-hand corner of the dashboard. The default expiration date is always the current day at 11:59 p.m., local time.
- To generate a new monitoring code, or to generate a new code with an extended expiration date, select the Generate New Monitor Code icon in the upper left-hand corner of the dashboard. Monitoring code expiration dates can be set for up to 5 days beyond the current date.
- Share this monitoring code with all participants you are monitoring. The same code can be used for any DRC INSIGHT online assessment, no matter the content area, grade, test session, testing program, or physical location of the participant.
Once a participant has entered the test they will appear on the Test Monitor’s dashboard. As the participant navigates through the test, their navigation and progress are updated in real time on the dashboard. Test Monitors can track participant progress, and the dashboard will continue to update as long as there are participants testing while using a valid monitoring code.
When configured, either at the Administration level or the District level, the test monitor can take action to Pause, Stop, or Resume a single student or a group of students from within the dashboard. When a participant’s test has been paused or stopped, they are not allowed to continue testing until the Test Monitor has resumed their test from within the dashboard.
The Action buttons will only appear for students who are required to enter a Monitoring Code and who have their ticket configured to allow actions.
To pause or stop a test from the Test Monitoring Dashboard:
- Select the box next to the name of the participant, multiple participants, or all participants, then select the Pause or Stop button.
- Select the reason for taking action from the options provided, or enter a reason. This reason is not displayed to the participant, but is stored in the database as telemetry data.
- Click the Pause or Stop Test button.
The Test Monitoring Dashboard will reflect that the participant is now in a Paused or Stopped status. The message selected by the Test Monitor will display to the participant, explaining the reason why their test was paused or stopped and informing them of any follow-up actions that they should take.
To resume a test:
- Select the box next to the name of the participant, multiple participants, or all participants, then select the “Resume” button.
The student will see the Resume Test screen and will click the Continue button to resume testing.
Q: How long does the monitoring code remain valid?
A: The monitoring code will remain valid until the code expires or a new one is generated. Even if a Test Monitor’s DRC INSIGHT Portal login session expires or the Test Monitor logs out, participants can continue to test. Once the monitoring code has expired, participants will need a new code to enter monitored testing.
Q: What happens if a new monitoring code is generated while participants are testing?
A: If a new monitoring code is generated while participants are actively testing, participants using the old code will no longer appear on the dashboard, but they can continue testing. The new monitoring code must be distributed so the participant can resume monitored testing the next time they log in to a test. If the participant’s testing session has been Paused or Stopped, they will retain that status when they log back into the test with the new code.
Q: Where do I find additional help?
A: Online help for the Test Monitoring Application is available by selecting the help button at the top right of the dashboard screen.